Photo Booth and Magic Mirror Booking Terms & Conditions
Viva La Foto LTD will provide a photo booth or Magic Mirror for your event according to the following terms and conditions.
Booking, Deposit & Payment
A deposit of £50 for a photo booth or £100 for a Magic Mirror must be paid by card or cash to secure a booking. A booking form must be completed with the full balance becoming payable in cash on the day of your event and prior to the hire commencing. Please note deposits are non refundable.
We observe professional etiquette and ask that the hirer makes contact with the operator on our arrival and makes payment without having to be asked.
Payment by cheque is not accepted.
The operator will not operate the photo booth or Magic Mirror until payment has been made in full.
Any cancelled order is subject to the following cancellation charges:
Within 8 weeks prior to event 20% of order value
Within 6 weeks prior to event 50% of order value
Within 4 weeks prior to event 75% of order value
Within 2 weeks prior to event 100% of order value
Your photo booth or Magic Mirror will be made available for the agreed period based on the actual usage time at the venue.
Should allocated supplies be used, the actual hire time may be reduced.
Additional hours can be purchased on the night or for £40 per hour if booked in advance.
Unless otherwise agreed, the booth or Magic Mirror will print one picture for your guestbook which we provide, and one copy per sitting within the photo booth or Magic Mirror.
If available, we will also bring an external printer and computer which will enable guests to purchase enlargement size 10×8 photos.
This is offered as an additional service and is not in anyway an attempt to commercialise your event.
Guests will be charged £5 per 10×8 enlargement however guests are allowed to enter the booth or Magic Mirror as many times as they wish to have their 6×4 picture, which is included in the package price.
If available, we will provide a free 10×8 picture to the Bride & Groom (if a wedding) or the organiser, if a party or private function.
We will endeavour to provide the supplies and equipment ordered, but the operator reserves the right to substitute supplies or equipment at any time should there be a need.
Photo Booth and Magic Mirror Set Up
It usually takes an hour to set the photo booth or Magic Mirror up and then an hour to take down and so with travelling, it can be a 7 – 8 hour event.
We ask that we are able to have a light snack from the buffet once the guests have eaten.
If this is not possible then please do let us know when booking for us to take a packed lunch.
The hirer will arrange for sufficient space to be provided in positioning the photo booth or Magic Mirror to allow safe use of the equipment by the operator and guests.
The hirer will arrange for the photo booth or Magic Mirror’s final position to be within 10m of an electrical socket of 220-240v fitted with a 13amp trip.
The Magic Mirror cannot be taken up stairs. If the location required is on a floor other than the ground floor, it is the responsibility of the hirer to ensure that lift access is available. We cannot be held responsible for failure to supply if no lift access is available and can not offer a refund if this is the reason for failure to supply.
Whilst we encourage the fun use of the photo booth or Magic Mirror, if we feel that the photo booth or Magic Mirror is not being treated in a respectful manner we will ask the guest(s) to leave the booth or Magic Mirror.
We will not accept any threatening or abusive behaviour and if this occurs we will stop the use of the photo booth or Magic Mirror and dismantle the equipment without a refund.
Technical Issues / Failure To Supply
In the unlikely event of a technical problem with the photo booth and Magic Mirror or events beyond our control a refund will be given pro-rata to any time lost.
The operator cannot be held responsible for any failure to provide a service of supplies or equipment if the operator has no control over the circumstances which may withhold all or part of the supply such as accidents, traffic issues en-route to the venue, venue issues or the delay in operating the unit for any reason.
In the event that the operator has no option but to fail in the supply of equipment hire and supplies in whole or in part, which are the responsibility of the operator, any monies paid will be reimbursed as soon as possible and in all cases, within 10 days of the planned date.
Failure to supply due to the venue or client issues will not result in a refund.
If the photo booth or Magic Mirror is required to be left without an operator for any period of time during the event; credit card details will be required alongside a copy of a valid I.D. Any damage or loss will be charged to the card holder. If any technical issues occur during the absence of an operator, Viva La Foto LTD cannot be held responsible, we will however provide a contact number for the operator should there be any technical issues during their absence.
Damage or loss of guests items
Viva La Foto LTD or the operator cannot be held responsible for the damage or loss of users property.
The operator is sometimes asked by guests to look after their belongings, the operator will try to ensure that items are observed, but cannot be held for loss or damage due to preoccupation with the photo booth or Magic Mirror.
The photo booth uses velcro to secure many parts and as such guests clothing can occasionally become caught and damaged, we endeavour to ensure that there is a minimal risk of clothing becoming caught on the velcro used by the booth, but cannot guarantee that this does not happen and cannot be held responsible if this occurs.
The operator will provide a copy of its insurance liability should the venue request one.
Acceptance Of Terms & Conditions
The hirer agrees that in providing a booking form and the payment of at least a deposit, the hirer accepts these terms and conditions.
If you require any clarification please just ask. If you have any other questions about the photo booth hire terms & conditions please contact us.